Privacy Policy
1. An overview of data protection
General information
The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.
Data recording on this website
Who is the responsible party for the recording of data on this website (i.e., the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is available under section “Information about the responsible party (referred to as the “controller” in the GDPR)” in this Privacy Policy.
How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.
Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.
What are the purposes we use your data for?
A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns.
What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.
Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.
Analysis tools and tools provided by third parties
There is a possibility that your browsing patterns will be statistically analyzed when your visit this website. Such analyses are performed primarily with what we refer to as analysis programs.
For detailed information about these analysis programs please consult our Data Protection Declaration below.
2. Hosting
We are hosting the content of our website at the following provider:
Hetzner
The provider is the Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany (hereinafter referred to as Hetzner).
For details, please view the data privacy policy of Hetzner: https://www.hetzner.com/de/rechtliches/datenschutz.
We use Hetzner on the basis of Art. 6(1)(f) GDPR. We have a legitimate interest in the most reliable depiction of our website possible. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.
3. General information and mandatory information
Data protection
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.
Information about the responsible party (referred to as the “controller” in the GDPR)
The data processing controller on this website is:
kempers Recruiting & Consulting GmbH
Brückenstraße 2
D-51379 Leverkusen
Phone: +49 2171 3635 0
E-mail: info@kempersrecruiting.de
The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.).
Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
General information on the legal basis for the data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TTDSG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.
Designation of a data protection officer
We have appointed a data protection officer.
Inka Kempers
kempers Recruiting & Consulting GmbH
Brückenstr. 2
51379 Leverkusen
Phone: +49 2171-3635-0
E-mail: i.kempers@kempersrecruiting.de
Recipients of personal data
In the scope of our business activities, we cooperate with various external parties. In some cases, this also requires the transfer of personal data to these external parties. We only disclose personal data to external parties if this is required as part of the fulfillment of a contract, if we are legally obligated to do so (e.g., disclosure of data to tax authorities), if we have a legitimate interest in the disclosure pursuant to Art. 6 (1)(f) GDPR, or if another legal basis permits the disclosure of this data. When using processors, we only disclose personal data of our customers on the basis of a valid contract on data processing. In the case of joint processing, a joint processing agreement is concluded.
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data at any time. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data instead of demanding the eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
4. Recording of data on this website
Cookies
Our websites and pages use what the industry refers to as “cookies.” Cookies are small data packages that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser.
Cookies can be issued by us (first-party cookies) or by third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies into websites (e.g., cookies for handling payment services).
Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of these cookies (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for promotional purposes.
Cookies, which are required for the performance of electronic communication transactions, for the provision of certain functions you want to use (e.g., for the shopping cart function) or those that are necessary for the optimization (required cookies) of the website (e.g., cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of required cookies to ensure the technically error-free and optimized provision of the operator’s services. If your consent to the storage of the cookies and similar recognition technologies has been requested, the processing occurs exclusively on the basis of the consent obtained (Art. 6(1)(a) GDPR and § 25 (1) TTDSG); this consent may be revoked at any time.
You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete-function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.
Which cookies and services are used on this website can be found in this privacy policy.
Server log files
The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:
- The type and version of browser used
- The used operating system
- Referrer URL
- The hostname of the accessing computer
- The time of the server inquiry
- The IP address
This data is not merged with other data sources.
This data is recorded on the basis of Art. 6(1)(f) GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.
Contact form
If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.
The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.
The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention periods.
Request by e-mail, telephone, or fax
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.
These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.
The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.
5. Analysis tools and advertising
Matomo
This website uses the open-source web analysis service Matomo.
Through Matomo, we are able to collect and analyze data on the use of our website-by-website visitors. This enables us to find out, for instance, when which page views occurred and from which region they came. In addition, we collect various log files (e.g. IP address, referrer, browser, and operating system used) and can measure whether our website visitors perform certain actions (e.g. clicks, purchases, etc.).
The use of this analysis tool is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the analysis of user patterns, in order to optimize the operator’s web offerings and advertising. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
IP anonymization
For analysis with Matomo we use IP anonymization. Your IP address is shortened before the analysis, so that it is no longer clearly assignable to you.
Analysis without cookies
We have configured Matomo in such a way that Matomo will not store cookies in your browser.
Hosting
We host Matomo exclusively on our own servers so that all analysis data remains with us and is not passed on.
6. Plug-ins and Tools
Google Fonts (local embedding)
This website uses so-called Google Fonts provided by Google to ensure the uniform use of fonts on this site. These Google fonts are locally installed so that a connection to Google’s servers will not be established in conjunction with this application.
For more information on Google Fonts, please follow this link: https://developers.google.com/fonts/faq and consult Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.
Font Awesome (local embedding)
This website uses Font Awesome to ensure the uniform use of fonts on this site. Font Awesome is locally installed so that a connection to Fonticons, Inc.’s servers will not be established in conjunction with this application.
For more information on Font Awesome, please and consult the Data Privacy Declaration for Font Awesome under: https://fontawesome.com/privacy.
7. Online-based Audio and Video Conferences (Conference tools)
Data processing
We use online conference tools, among other things, for communication with our customers. The tools we use are listed in detail below. If you communicate with us by video or audio conference using the Internet, your personal data will be collected and processed by the provider of the respective conference tool and by us. The conferencing tools collect all information that you provide/access to use the tools (email address and/or your phone number). Furthermore, the conference tools process the duration of the conference, start and end (time) of participation in the conference, number of participants and other “context information” related to the communication process (metadata).
Furthermore, the provider of the tool processes all the technical data required for the processing of the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker and the type of connection.
Should content be exchanged, uploaded, or otherwise made available within the tool, it is also stored on the servers of the tool provider. Such content includes, but is not limited to, cloud recordings, chat/ instant messages, voicemail uploaded photos and videos, files, whiteboards, and other information shared while using the service.
Please note that we do not have complete influence on the data processing procedures of the tools used. Our possibilities are largely determined by the corporate policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the tools used, and which we have listed below this text.
Purpose and legal bases
The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6(1)(b) GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest in the meaning of Art. 6(1)(f) GDPR). Insofar as consent has been requested, the tools in question will be used on the basis of this consent; the consent may be revoked at any time with effect from that date.
Duration of storage
Data collected directly by us via the video and conference tools will be deleted from our systems immediately after you request us to delete it, revoke your consent to storage, or the reason for storing the data no longer applies. Stored cookies remain on your end device until you delete them. Mandatory legal retention periods remain unaffected.
We have no influence on the duration of storage of your data that is stored by the operators of the conference tools for their own purposes. For details, please directly contact the operators of the conference tools.
Conference tools used
We employ the following conference tools:
Microsoft Teams
We use Microsoft Teams. The provider is the Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing, please refer to the Microsoft Teams privacy policy: https://privacy.microsoft.com/en-us/privacystatement.
The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the US, which is intended to ensure compliance with European data protection standards for data processing in the US. Every company certified under the DPF is obliged to comply with these data protection standards. For more information, please contact the provider under the following link: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt0000000KzNaAAK&status=Active
Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.
8. Custom Services
Handling applicant data
We offer website visitors the opportunity to submit job applications to us (e.g., via e-mail, via postal services on by submitting the online job application form). Below, we will brief you on the scope, purpose and use of the personal data collected from you in conjunction with the application process. We assure you that the collection, processing, and use of your data will occur in compliance with the applicable data privacy rights and all other statutory provisions and that your data will always be treated as strictly confidential.
Scope and purpose of the collection of data
If you submit a job application to us, we will process any affiliated personal data (e.g., contact and communications data, application documents, notes taken during job interviews, etc.), if they are required to make a decision concerning the establishment or an employment relationship. The legal grounds for the aforementioned are § 26 BDSG according to German Law (Negotiation of an Employment Relationship), Art. 6(1)(b) GDPR (General Contract Negotiations) and – provided you have given us your consent – Art. 6(1)(a) GDPR. You may revoke any consent given at any time. Within our company, your personal data will only be shared with individuals who are involved in the processing of your job application.
If your job application should result in your recruitment, the data you have submitted will be archived on the grounds of § 26 BDSG and Art. 6(1)(b) GDPR for the purpose of implementing the employment relationship in our data processing system.
Data Archiving Period
If we are unable to make you a job offer or you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months from the end of the application procedure (rejection or withdrawal of the application). Afterwards the data will be deleted, and the physical application documents will be destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6-month period (e.g., due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.
Longer storage may also take place if you have given your agreement (Article 6(1)(a) GDPR) or if statutory data retention requirements preclude the deletion.
Data protection regulations for recruiting and consulting
Explanations on data protection
The protection of personal data is an inherent part of our work as recruitment consultants. We are aware of the need to protect the data that is made available to us for the purpose of recruiting and career counselling. As a member of the BDU, we are committed to complying with European data protection guidelines.
As part of our activities, we collect data from people in the respective sectors of our partners / consultants. This data collection is done for the purpose of maintaining a database of candidates for our clients and is therefore part of our business success
On the one hand, the data comes from freely accessible information sources, such as Xing, LinkedIn, Experteer and company websites. The data we collect includes first name and surname, date of birth, contact details, function, company, any target functions and competences. This data is collected as part of customer projects. The purpose of recording the data in our Meffert CRM system is to identify any candidates with certain competences and to contact them on an ongoing basis.
We also carry out a telephone ID at the workplace to identify suitable candidates. During this process, only the first name, surname, function and contact details are recorded, which are used for the subsequent process of direct contact in the workplace.
During the direct approach at the workplace, further data is recorded by telephone to assess the candidate’s suitability for a customer project, e.g. salary range, mobility, career goals, specific skills. This data is recorded electronically for the purpose of maintaining a database for customer projects. A direct approach can also be made by e-mail; the data is recorded congruently. The data is entered by the candidates themselves; Kempers Recruiting & Consulting GmbH clearly identifies itself as a personnel consultant.
In the further course of the project, the candidate sends his documents (CV, photograph, references) if he is interested. These are also stored electronically. Electronic authorisation is obtained from the candidate via the datenschutz-freigabe.de portal for the recording of this data. The authorisation is recorded automatically in Meffert. If no authorisation is obtained, the CV, photograph and references will be deleted after the project has been completed. The contact details will continue to be stored in order to be used for future IDs for the purpose of maintaining a database for our customers.
We proceed congruently in the context of career counselling.
We store information about our customers, e.g. contact details, employee names, invoices, information about projects, activities (emails, telephone calls) in order to monitor the progress of projects.
Technical and organisational protection of electronic data against misuse
We take various measures to protect data from unauthorised access and improper use.
The organisational measures include
- Storage of the server in a lockable room
- Only authorised persons have access to the Meffert system
- Data storage on in-house servers
- Continuous backup of data on separate hardware
- Passwords are assigned according to our IT-Service provider
- Encryption of data on laptops
Data secrecy
kempers Recruiting & Consulting GmbH is obliged to maintain data secrecy in accordance with § 5 BDSG and the guidelines of the DS-GVO when processing the client’s personal data. When processing and using the client’s personal data, we only use employees who are bound to data secrecy in writing in accordance with Section 5 BDSG. Employees in this sense also include freelancers and partners.
Information of the candidate / client
The candidate/client shall receive information about the data stored about him/her at any time. The data will be deleted or blocked immediately and completely upon request.
Obtaining authorisation for data storage
After sending personal documents, the candidate is asked to give their consent by means of an electronic system for recording consent to storage (Datenschutz-Freigabe.de). The consent is automatically entered into Meffert. If authorisation is refused, the candidate receives a reminder email after 7 days. If he does not respond to this, the candidate will be informed about the process again. If approval is not granted within a reasonable period of time, the data (CV, references, photo) will be deleted. The contact details are retained.
Deletion of personal data
The following data will be deleted:
- CV / documents / contact details of persons who are no longer in employment
(Exception: contact details of tipsters)
- CV / documents / contact details of persons from areas outside the industry
- Documents and contact details of individual persons on request
- Documents of persons who have not given their consent to data storage within a reasonable period of time, at the latest 8 months after the end of the project
- The deletion of data is the sole responsibility of persons who have been authorised for deletion.
Training of employees
kempers Recruiting & Consulting GmbH trains/informs its employees once a year on the subject of data protection. Freelance employees and partners are also trained.
Data transmission
kempers Recruiting & Consulting GmbH only sends CVs or personal data with the prior authorisation of the candidate/applicant. Data is forwarded by email or stored in an applicant management system at the client’s premises. Authorisation to pass on data is obtained by email or telephone. We expressly point out that data transmission over the Internet (e.g. when communicating by email) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible. As kempers Recruiting & Consulting GmbH works with a large number of different clients, it is not practicable to use encryption.
Data transfer to customer systems
Some companies/clients use an applicant management system and require kempers Recruiting & Consulting GmbH to enter the candidates’ application documents into this system. Kempers Recruiting & Consulting GmbH obtains the candidate’s prior written or verbal authorisation for this as described above.
Revocation of consent to data processing
Candidates and clients can revoke consent they have already given at any time. An informal notification by email to kempers Recruiting & Consulting GmbH is sufficient for this purpose. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to lodge a complaint
In the event of breaches of data protection law, the data subject has the right to lodge a complaint with the competent supervisory authority.
Right to data portability
Candidates and clients have the right to have data that kempers Recruiting & Consulting GmbH processes on the basis of their consent or in fulfilment of our business purpose handed over to them or to a third party in a commonly used format. If the direct transfer of the data to a controller is requested, this will only take place if it is technically feasible.
Advertising mails
kempers Recruiting & Consulting GmbH sends e-mails to inform customers about recruitment topics, christmas cards and birthday congratulations. The sending of emails can also be stopped at any time by sending us an informal email. Prior consent can be revoked at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation. Kempers Recruiting & Consulting GmbH uses the Meffert software to process the dispatch.
Contact forms
If kempers Recruiting & Consulting GmbH receives enquiries or registrations for webinars via the contact form, the details from the enquiry form and the contact data are stored for the purpose of processing. This data will not be passed on without prior consent. The contact forms have SSL encryption.
Consent to the storage of data can be revoked at any time by sending an informal email. The data entered via the website will remain with kempers Recruiting & Consulting GmbH until a request for deletion is made, consent to storage is revoked or the purpose of data storage no longer applies. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Social media
The pages of kempers Recruiting & Consulting GmbH contain “social media buttons” from the social networks LinkedIn and Xing. The links are installed in such a way that contact to the respective page in the social networks is not established without their activation. Clicking on these buttons (e.g. to view consultant profiles) establishes a connection to the relevant networks. The operators are informed that visitors to our website have visited the respective operator pages with their IP address. kempers Recruiting & Consulting GmbH would like to point out that we have no knowledge of the content of the transmitted data or its use by LinkedIn and Xing. kempers Recruiting & Consulting GmbH refers to the data protection provisions of these providers.
Cookies
The website uses cookies that do not cause any damage to the visitor’s computer. Most cookies are deleted after the visit, some remain on the end devices until they are deleted there. The end devices can be set to inform you about cookies or to delete them automatically. If cookies are deactivated, the functionality of the website may be restricted.
Cookies that are required to carry out an electronic communication process or to provide desired functions (contact form) are stored. Cookies for analysing the surfing behaviour of users are not used.
Service provider
kempers Recruiting & Consulting GmbH works together with various external service providers.
| Service providers under contract | ||
| Name | Address | Purpose of data processing |
| Meffert Software GmbH & Co.KG | Daimlerring 4, 65205 Wiesbaden | Programming and maintenance of Meffert software, data protection approval.de |
| EDV-Service Wolfgang Pallasch | Karl-Schumacher Str. 9, 40764 Langenfeld | Maintenance of all hardware and software, incl. data backup |
| Bäumerich Steuerberatung | Fiesenstr. 19, 51379 Leverkusen | Salaries, accounting, tax |
| Hetzner Online GmbH | Industriestr. 25, 91710 Gunzenhausen | Webhosting |
| Ohlig Dienstleistung GmbH & Co. KG | Borsigstr. 17, 51381 Leverkusen | Data destruction of files |
| Scheelen AG | Klettgaustr. 21, 79761 Waldshut-Tiengen | Testsystem Insights |
| Hogrefe Verlag GmbH & Co.KG | Herbert-Quandt-Str. 4, 37081 Göttingen | Testsystems (BIP, BOMAT, I-S-T 2000 R) |
| schwarzdesign | Händelstr. 26, 50674 Köln | Website |
| used service provider | ||
| Experteer GmbH | Lenbachplatz 3, 80333 München | Search for candidates, publishing job adverts |
| Google LLC. | Mountain View, California, USA | Search function / Google Maps |
| LinkedIn Ireland Unlimited Company | Wilton Place, Dublin 2, Ireland | Search for candidates, jobs, publication of job adverts, buttons on profiles |
| Xing AG | Dammtorstraße 30, 20354 Hamburg | Search for candidates, jobs, publication of job adverts; buttons on profiles |
| Scheelen AG | Klettgaustr. 21, 79761 Waldshut-Tiengen | Testsystem Insights |
The companies Meffert Software GmbH, EDV-Service Wolfgang Pallasch, Bäumerich, Hetzer Online, Ohlig Dienstleistung are bound by the GDPR data protection conditions. The other service providers have no active access to our database. All data used by these service providers is entered there by the candidates/clients themselves. The data protection provisions of these service providers apply.
Changes to the privacy policy
In order to ensure that the kempers Recruiting & Consulting GmbH privacy policy always complies with the current legal requirements, we reserve the right to make changes at any time. This also applies in the event that the privacy policy needs to be adapted due to new or revised services.
Controller
Controller pursuant to Art. 30, para. 1 a GDPR
| 1. | Person responsible | kempers Recruiting & Consulting GmbH Brückenstr. 2 51379 Leverkusen Tel: 02171-3635-0 info@kempersrecruiting.de www.kempersrecruiting.de | Art. 4 No. 7 DS-GVO2 |
| 2. | Legal representative | Michael Kempers Managing Director Brückenstr. 2 51379 Leverkusen Tel: 02171-3635-0 Email: kempers@kempersrecruiting.de | |
| 3. | Data Protection Officer | Inka Kempers Brückenstr. 2 51379 Leverkusen Tel: 02171-3635-0 Email: i.kempers@kempersrecruiting.de | |
| 4. | Responsible supervisory authority | North Rhine-Westphalia |
Contact information
kempers Recruiting & Consulting GmbH
Brückenstr. 2
51379 Leverkusen
Tel: +49 2171 3635 0
Fax: +49 2171 3635 138
Email: info@kempersrecruiting.de
If you have any questions about data protection, please contact Inka Kempers
(as of 06.2024)